Best Practices for Description & Names in Digital Archives

In this session, we’ll focus on working with digitized materials. We’ll talk about description of resources and best practices including common metadata fields you will encounter in software, issues and opportunities with identity management of people represented in media, rights and licensing, tips and ideas for processing and describing unknown content, as well as software choices.

We’ll use, a non-profit, cloud-based solution that is easy to use and free (with some limitations) as we talk through examples and best practices that will be applicable to a variety of software interfaces.

Audience: All staff interested in starting or working with community history projects; staff interested in technical services, metadata or cataloging; topics covered will also be of interest to those working with digital archives, special collections, and scholarly communications projects.


Robin Fay is an Instructor and Metadata Librarian who has worked with academic, public, and community college libraries, multistate consortia, and nonprofit organizations including Orbis Cascade Alliance, the Digital Public Library of America, the University System of Georgia, and, among others. Her interests are in immersive technologies and the intersection of machine learning, data, and us! Feel free to connect with Robin at LinkedIn or elsewhere.